TWHS Band 2021-22 Registration
Welcome
Welcome
Welcome to the 2021-2022 Registration.
Here you will find all the information you will need, and all forms you will need to fill out, in order to begin the new band season. Please begin by listening to this important message from Ms. Perez, TWHS' Head Band Director
A special message from Ms. Joni Perez, TWHS's Head Band Director
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Begin by logging in to Charms, the Band administrative and tracking software system, to add/complete your student and parent and information. In order to log into Charms you will need to know your Student's 6 digit TWHS/CISD Student ID. Watch the short video below if you are unfamiliar with Charms.
A special message from Ms. Julie Newton, TWHS Concessions Co-Chair
This page contains a direct link to Charms, and a detailed walk-thru of how to log in, special instructions for New Student and Transfer Student registrations, and how to make payments through the Charms system.
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Next, fill out the TWHS Marching Band/Guard Membership Financial Agreement by clicking on this link. This form is the core agreement between your Band Student and the TWHS Band program as well as the acknowledgement of the financial commitment required to take part in the Band program.
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Back To List
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Finally, step through each of the sections below, beginning with FORMS and ending with SUMMARY, watch the videos, read the information, and complete all the forms you encounter.
IMPORTANT NOTE: With the exception of the Volunteer forms, ALL the forms you will encounter in these sections are mandatory and your band student will not be allowed to participate until all the forms are complete. |
If you require any assistance in this process please contact communications@twhsband.org.
Merchandise
Merchandise
PLEASE READ THE ITEM DESCRIPTIONS CAREFULLY TO SEE WHICH ITEMS ARE REQUIRED PURCHASES. In general a Band member requires Shoes, Gloves, a Garment Bag, and a Travel Tote. Guard, not Band, members are required to purchase the items found in the GUARD section.
Please be aware that, even though the store checkout requests shipping information, Band and Guard merchandise will be made available for pickup after the master order has been received.
Please be aware that, even though the store checkout requests shipping information, Band and Guard merchandise will be made available for pickup after the master order has been received.
Spiritware
Spiritware
Please be aware that, even though the store checkout requests shipping information, Spiritware merchandise will be made available for pickup after the master order has been received.
Guard
Guard
PLEASE READ THE ITEM DESCRIPTIONS CAREFULLY TO SEE WHICH ITEMS ARE REQUIRED PURCHASES. In general a Guard member requires a Jacket, Pants and a Duffel Bag. Band, not Guard, members are required to purchase the items found in the MERCHANDISE section.
Please be aware that, even though the store checkout requests shipping information, Band and Guard merchandise will be made available for pickup after the master order has been received.
Please be aware that, even though the store checkout requests shipping information, Band and Guard merchandise will be made available for pickup after the master order has been received.
A special message from Stephanie Jenkins, TWHS Color Guard Chair
Volunteer
Volunteer. Get Involved. Don't Miss a Moment!
One of the best, most rewarding ways to be a part of the TWHS Band Family is to volunteer!
Not only does it give you a "front row seat" to your child's Band/Guard experience, it shows that you care about what's going on in their life. It takes a (large) village to keep everything running, and it could not be done without our fantastic volunteers.
See below for an overview of some of the various volunteer areas. There are many, many ways to donate your time and talents. All are welcome!
Not only does it give you a "front row seat" to your child's Band/Guard experience, it shows that you care about what's going on in their life. It takes a (large) village to keep everything running, and it could not be done without our fantastic volunteers.
See below for an overview of some of the various volunteer areas. There are many, many ways to donate your time and talents. All are welcome!
A special message from Kelly Bonhomme, TWHS Band Pit Crew Chair
Pit Crew & Props pitcrew@twhsband.org
Sign Up Here
The pit crew is responsible for loading, unloading, and staging band equipment at football games and marching band competitions. It also holds occasional workdays for prop construction, equipment storage, and other ad hoc events, usually on a weekend. The crew consists primarily of parent volunteers of band and guard members (not solely the percussion “Pit” band parents). All are welcome!
Sign Up Here
The pit crew is responsible for loading, unloading, and staging band equipment at football games and marching band competitions. It also holds occasional workdays for prop construction, equipment storage, and other ad hoc events, usually on a weekend. The crew consists primarily of parent volunteers of band and guard members (not solely the percussion “Pit” band parents). All are welcome!
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A special message from Brandy Damico, TWHS Travel/Membership Chair.
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Chaperones chaperones@twhsband.org
Sign Up Here
- Moving a group of 300+ kids from school to stadium to performance and back requires lots of buses and lots of chaperones. It's a great way to get to know the kids and other parents! Chaperones are needed to ride the (school) buses to & from games, and (charter) buses to & from out-of-town contests. Game days can be Thursdays, Fridays, or Saturdays. Whether you can help out once a week or once a season, we'd love to have you "on board"!
Sign Up Here
- Moving a group of 300+ kids from school to stadium to performance and back requires lots of buses and lots of chaperones. It's a great way to get to know the kids and other parents! Chaperones are needed to ride the (school) buses to & from games, and (charter) buses to & from out-of-town contests. Game days can be Thursdays, Fridays, or Saturdays. Whether you can help out once a week or once a season, we'd love to have you "on board"!
Food Crew foodcrew@twhsband.org
Sign Up Here
It takes a lot of effort to keep our 300+ band and guard members fueled up and ready to go! Feed the Band provides meals, beverages and snacks on game days and contest trips. Helping Feed the Band on game day afternoons is a great way to get to know the kids. (It's fun to hear them practice too!) Consider volunteering for a couple of hours, once a week or once a season. Even more opportunities are available during the contest trips. We'd love to have you join us!
Sign Up Here
It takes a lot of effort to keep our 300+ band and guard members fueled up and ready to go! Feed the Band provides meals, beverages and snacks on game days and contest trips. Helping Feed the Band on game day afternoons is a great way to get to know the kids. (It's fun to hear them practice too!) Consider volunteering for a couple of hours, once a week or once a season. Even more opportunities are available during the contest trips. We'd love to have you join us!
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Lone Star Preview lonestar@twhsband.org
Sign Up Here The Lone Star Preview marching competition is an important regional event in mid-October hosted by the TWHS Band Boosters. All band families are asked and expected to contribute to this event in some way. Hundreds of volunteer hours are needed in order to make this event run smoothly and be successful! Lots of information is distributed in the weeks and months leading up to the event. Volunteer jobs large and small are available - there is something for everyone. Save the date! |
A special message from Shana Eads, Lone Star Preview Co-Chair.
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Uniforms uniforms@twhsband.org
Sign Up Here
It takes many hands (and washing machines!) to keep our kids looking spiffy week after week. Consider donating an hour or two to help launder uniforms. During Summer Band, the Uniform Committee needs lots of help to fit and assign uniforms; on game days, they staff the uniform room before and after games, and are on hand at games and contests to make sure the band looks as perfect as possible. They also take care of the concert band attire. It's a great way to get to know the kids! Please consider helping out...many hands make light work!
Concessions concessions@twhsband.org
Concessions Forms/Info
The Band staffs one of the big concessions stands at the Cynthia Woods Mitchell Pavilion at selected performances. Volunteering at the Pavilion is a great way to meet other parents and fans, hear some great music performances, and earn money that goes directly to your band student's account! Email us for the new performance schedule, which runs April - December. This is a fun group! Hope you can sign up and join us.
Sign Up Here
It takes many hands (and washing machines!) to keep our kids looking spiffy week after week. Consider donating an hour or two to help launder uniforms. During Summer Band, the Uniform Committee needs lots of help to fit and assign uniforms; on game days, they staff the uniform room before and after games, and are on hand at games and contests to make sure the band looks as perfect as possible. They also take care of the concert band attire. It's a great way to get to know the kids! Please consider helping out...many hands make light work!
Concessions concessions@twhsband.org
Concessions Forms/Info
The Band staffs one of the big concessions stands at the Cynthia Woods Mitchell Pavilion at selected performances. Volunteering at the Pavilion is a great way to meet other parents and fans, hear some great music performances, and earn money that goes directly to your band student's account! Email us for the new performance schedule, which runs April - December. This is a fun group! Hope you can sign up and join us.
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Hospitality hospitality@twhsband.org
Sign Up Here The Hospitality committee provides Directors' suppers during marching season and judges' refreshments for Region Band, as well as producing the Summer Band BBQ and refreshments for our annual Chamber Music Festival in April. Contact us for details on how you can help! All are welcome! |
A special message from Kim Beale, TWHS Hospitality Committee Chair
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Spirit spirit@twhsband.org
Sign Up Here
The Spirit Committee helps keep the kids hydrated and happy during summer band with popsicles every day at the end of practice. Spirit also puts together the goodie bags and sports bags for contest trips filled with luggage tags, lip balm, pom-poms and more. And the year ends with our recognition of the amazing band and graduating seniors at the Band Banquet. Help and donations are always needed, so please consider volunteering!
Sign Up Here
The Spirit Committee helps keep the kids hydrated and happy during summer band with popsicles every day at the end of practice. Spirit also puts together the goodie bags and sports bags for contest trips filled with luggage tags, lip balm, pom-poms and more. And the year ends with our recognition of the amazing band and graduating seniors at the Band Banquet. Help and donations are always needed, so please consider volunteering!
Other Band Areas looking for great Volunteers!
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Color Guard
Donations Financials Fundraisers Medical Merchandise Totes |
Food
Food
Food Crew
This form is required in order to provide students appropriate meals during away events.
This form is required in order to provide students appropriate meals during away events.
A special message from Becca Harrison and Dana Walker, TWHS Band Food Crew Chairs
The following form allows the band member to choose which meal they would like to receive when attending football game performances away from the TWHS campus.
Student Dietary/OTC Form
Please Note: This form also appears in the FORMS section. If you filled it out there you do not need to fill it out here again.
Please Note: This form also appears in the FORMS section. If you filled it out there you do not need to fill it out here again.
Forms
2021-2022 Band Forms
An important message from Mr. Witty, TWHS Band Director
A special message from Mr. Kyle Witty, TWHS Band Director
TWHS Band Agreements
The following forms must all be completed by the Band Member, the Band Member's Parent, or both where indicated, before the Band Member may participate in any TWHS Band activities.
The following forms must all be completed by the Band Member, the Band Member's Parent, or both where indicated, before the Band Member may participate in any TWHS Band activities.
TWHS Band Handbook
The following form must all be completed by the Band or Guard Member AND the Band or Guard Member's parent. Completing this form affirms your understanding of, and agreement to, the rules, policies, and procedures described therein.
The following form must all be completed by the Band or Guard Member AND the Band or Guard Member's parent. Completing this form affirms your understanding of, and agreement to, the rules, policies, and procedures described therein.
TWHS Band Handbook Signature Form - Parent & Student
Complete this form to signify your agreement to the TWHS Band Handbook below.
Download the 2021-2022 TWHS Band Handbook - English
Complete this form to signify your agreement to the TWHS Band Handbook below.
Download the 2021-2022 TWHS Band Handbook - English
TWHS Band Booster Handbook
The following document is prepared by the Band Booster Club to introduce Band Parents, and Band Members, to various activities surrounding the band program.
The following document is prepared by the Band Booster Club to introduce Band Parents, and Band Members, to various activities surrounding the band program.
Download the 2021-2022 TWHS Band Booster Handbook - English
Download the 2021-2022 TWHS Band Booster Handbook - Spanish
Download the 2021-2022 TWHS Band Booster Handbook - Spanish
Additional Required TWHS Band Agreements
The following forms must all be completed by the Band Member, the Band Member's Parent, or both where indicated, before the Band Member may participate in any TWHS Band activities.
The following forms must all be completed by the Band Member, the Band Member's Parent, or both where indicated, before the Band Member may participate in any TWHS Band activities.
This form, to be filled out by both the Band student and parent, describes the grading policy used throughout the Band program including Major Grades, Quiz Grades, Daily Grades, Make-ups, and Late Work. By completing this form both the student and parent acknowledge they understand, and agree to, the grading policy.
TWHS Band Grading Policy - Student / Parent
This form, to be filled out by the Band student, outlines the expectations the Band has of its members with regard to electronic media and in Exhibiting Leadership through Proper Digital Citizenship.
Social Media Contract - Student
This form, to be filled out by the parent, identifies any Dietary restrictions that must be adhered to and provides approval for the band Nurses to administer Over the Counter medications to your student.
Student Dietary/OTC Form - Parent
Texas UIL (University Interscholastic League) sets certain guidelines for how much time can be devoted to Marching Band practice and what activities are restricted. This form, to be filled out by the Band parent and student, acknowledges their understanding of the UIL restrictions and exceptions.
UIL Agreement - Parent & Student
TWHS Guard Parents and Students ONLY!
TWHS Guard Handbook
The following form must all be completed by the Guard Member AND the Guard Member's parent. Completing this form affirms your understanding of, and agreement to, the rules, policies, and procedures described therein. PLEASE NOTE: Guard Members must complete BOTH the TWHS Band Handbook form above AND this Guard Handbook form.
The following form must all be completed by the Guard Member AND the Guard Member's parent. Completing this form affirms your understanding of, and agreement to, the rules, policies, and procedures described therein. PLEASE NOTE: Guard Members must complete BOTH the TWHS Band Handbook form above AND this Guard Handbook form.
TWHS Guard Handbook Signature Form - Parent & Student
Complete this form to signify your agreement to the TWHS Guard Handbook below.
Download the 2021-2022 TWHS Guard Handbook - English
Complete this form to signify your agreement to the TWHS Guard Handbook below.
Download the 2021-2022 TWHS Guard Handbook - English
Physicals
Physicals
**PLEASE READ CAREFULLY**
SportsWare (CISD's Sports Medical Recording Software Service)
SportsWare is a medical information recording system designed for athletes. If your son/daughter will be participating in Marching Band or Guard (or other CISD Club Sponsored Athletic Teams,) they are required to have a current account on SportsWare. SportsWare is the same program we used as last year. Directors will be able to look up a student in Band/Guard members individually to determine if all medical paperwork has been completed.
If your student had an account on SportsWare last year, they DO NOT need to re-register this year. Returning parents should simply log in with the same email and password they used last year.
Click here to navigate to the SportsWare web site: www.swol123.net
Once you've navigated to the SportsWare web site follow the instructions below to log in:
SportsWare is a medical information recording system designed for athletes. If your son/daughter will be participating in Marching Band or Guard (or other CISD Club Sponsored Athletic Teams,) they are required to have a current account on SportsWare. SportsWare is the same program we used as last year. Directors will be able to look up a student in Band/Guard members individually to determine if all medical paperwork has been completed.
If your student had an account on SportsWare last year, they DO NOT need to re-register this year. Returning parents should simply log in with the same email and password they used last year.
Click here to navigate to the SportsWare web site: www.swol123.net
Once you've navigated to the SportsWare web site follow the instructions below to log in:
- Instructions for EXISTING SportsWare account: https://twhs.conroeisd.net/wp-content/uploads/sites/61/2017/06/Instructions-for-Existing-SportsWare-Account.pdf
- instructions for NEW SportsWare Account: https://twhs.conroeisd.net/wp-content/uploads/sites/61/2017/06/Instructions-for-NEW-SportsWare-Account.pdf
GUARD PARENTS: Please note, when filling out the SportsWare form select Band as the activity your student is participating in.
If you are creating a new account SportsWare will review your request and send you an email when they have approved your participation.
After you log in to SportsWare all students must complete the Pre-Participation Forms and Medical History form. Please make note of your answers to questions 1 - 6 of the Medical History form as you will be required to complete additional steps if you answer "yes" to any of these questions.
Please Note: If your student was in Athletics at McCullough Junior High last year you may use their Physical form for the 2021-2022 school year. However you will still need to complete a new SportsWare form for this year (using your account from last year.)
Physicals
ONLY students new to athletics, marching band, or other activities requiring a Pre-Participation exam, or any student who answered “Yes” to any of questions 1 - 6 on the SportsWare Medical History form will be required to complete the physician portion of the physical.
Any student with a valid physical from 2019-2020 school year will not be required to complete a new Pre-Participation Exam from a physician UNLESS they have answered “yes” to any of questions 1 - 6 on the SportsWare Medical History Form.
If a student needs a Pre-Participation Examination from a physician, they may print the form below and take it with them to the physician. **PLEASE DO NOT use last year’s forms.** The forms this year contain changes from the UIL and CISD.
2020 Medical History Form: https://twhs.conroeisd.net/wp-content/uploads/sites/61/2017/06/Physical-Form-2020-21-5-12.pdf
PLEASE NOTE:
The only **hard copy** that you will turn in is the actual physical document IF your child needs to get a 2021-2022 physical. All other forms must be completed ONLINE!!!
The only **hard copy** that you will turn in is the actual physical document IF your child needs to get a 2021-2022 physical. All other forms must be completed ONLINE!!!
Summary
Summary
Thank you for taking part in our Virtual Open House. We hope this has been a simple and stress-free experience. If you feel there is something we could improve on we'd love to hear it. Please feel free to send an email to communications@twhsband.org with your comments.
To recap, please make sure you have addressed all the following bullet points and please recall that the Open House is a TAX FREE event. Any purchases made after the Open House is over will be taxed normally as is required by law.
To recap, please make sure you have addressed all the following bullet points and please recall that the Open House is a TAX FREE event. Any purchases made after the Open House is over will be taxed normally as is required by law.
- Charms - Make sure you have updated your student's information and created a parent record for every household member you wish to receive band information and alerts.
- Financial Agreement/Deposit - Be sure you have read and signed the Financial Agreement and have paid your student's $100.00 deposit to secure their membership in the band.
- Forms - Please make sure that all ALL of the forms including the Band Handbook and the Guard Handbook are filled out. Remember if it says Band it includes Guard for all of the forms. The list of forms includes:
- Physicals - Be sure to review the information regarding physicals and sign up at SportsWare and fill out their forms. Color Guard members be sure to select 'Band' as the activity/sport.
- Merchandise Store - Make sure you have purchased the required Marching Shoes, and Gloves for your Band (not Guard) student. A garment bag, duffel bag, and CLEAR poncho are also required but you have the option to purchase them from other stores if you wish. Percussionists do not need to purchase gloves.
- Guard Store - Make sure you have purchase the required Jacket, Pants, and Duffel Bag for your Guard member. Stadium towels are optional.
- Spirit Wear - Optional items to consider include vehicle stickers, yard signs, clear stadium bag (required for Alamodome and other venues)
- Volunteer - We encourage you to look through the many Volunteer areas. There are many different opportunities to help out during Marching and Winter Guard Season. Look around and see where you fit in, this is a great way to meet other parents and get to know the kids. It is fun and fulfilling!!