The Woodlands High School Band
  The Woodlands High School Band
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    • Volunteer Info
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    • Buy Band Merch
    • Glossary
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    • 2022 Lone Star Preview
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    • UIL Information
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    • Mulch
    • Current Sponsors
    • Fundraisers
    • Fundraising Programs
    • Donations
    • World Guard Travel Donations
    • Member Sponsorships Needed
    • Business Sponsorships
  • About TWHS Band
    • Home
    • About the Band
    • Band and Guard Officers / Student Leadership
    • Winter Guard
    • Band History
    • Awards and Accomplishments
    • Videos
    • Photos
    • Historians >
      • Band Pictures 2020
      • Band Pictures
      • Band Pictures 2020
      • Band Pictures 2019
      • Football Games
      • Football Games 2020
      • Football Games 2019
    • Booster Club
    • Contact
  • Directors & Staff
    • Meet the Directors
    • Additional Staff
  • For Parents / Students
    • Band Registration
    • Band Registration FAQ
    • Band/Guard Calendar
    • Charms Info & Login
    • Color Guard Auditions
    • Connect with the Band
    • Booster Club
    • Band Payments
    • Volunteer Info
    • Incoming 9th Grade / Transfer Students
    • Buy Band Merch
    • Glossary
    • Parent Leads/Corporate Sponsorships
  • Event Info
    • 2022 Lone Star Preview
    • BOA Information
    • UIL Information
  • Sponsors/Fundraisers
    • Mulch
    • Current Sponsors
    • Fundraisers
    • Fundraising Programs
    • Donations
    • World Guard Travel Donations
    • Member Sponsorships Needed
    • Business Sponsorships

TWHS Band 2021-22 Registration 

Welcome

Welcome

Welcome to the 2021-2022 Registration. ​
Here you will find all the information you will need, and all forms you will need to fill out, in order to begin the new band season. Please begin by listening to this  important message from Ms. Perez, TWHS' Head Band Director 
A special message from Ms. Joni Perez, TWHS's Head Band Director

1

Begin by logging in to Charms, the Band administrative and tracking software system, to add/complete your student and parent and information.  In order to log into Charms you will need to know your Student's 6 digit TWHS/CISD Student ID.  Watch the short video below if you are unfamiliar with Charms. 
A special message from Ms. Julie Newton, TWHS Concessions Co-Chair
This page contains a direct link to Charms, and a detailed walk-thru of how to log in, special instructions for New Student and Transfer Student registrations, and how to make payments through the Charms system.  

2

Next, fill out the TWHS Marching Band/Guard Membership Financial Agreement by clicking on this link. This form is the core agreement between your Band Student and the TWHS Band program as well as the acknowledgement  of the financial commitment required to take part in the Band program. 
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3

Finally, step through each of the sections below, beginning with FORMS and ending with SUMMARY, watch the videos, read the information, and complete all the forms you encounter.
IMPORTANT NOTE: With the exception of the Volunteer forms, ALL the forms you will encounter in these sections are mandatory and your band student will not be allowed to participate until all the forms are complete. 
Forms
Physicals
Merchandise
Spiritware
Guard
Food
Volunteer
Summary
If you require any assistance in this process please contact communications@twhsband.org. 
Merchandise
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Merchandise

PLEASE READ THE ITEM DESCRIPTIONS CAREFULLY TO SEE WHICH ITEMS ARE REQUIRED PURCHASES. In general a Band member requires Shoes, Gloves, a Garment Bag, and a Travel Tote. Guard, not Band, members are required to purchase the items found in the GUARD section. 

Please be aware that, even though the store checkout requests shipping information, Band and Guard merchandise will be made available for pickup after the master order has been received. 
 
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Spiritware

Spiritware

Please be aware that, even though the store checkout requests shipping information, Spiritware merchandise will be made available for pickup after the master order has been received. 

Band Car Decal

$8.00

4" x 4"

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Guard Car Decal

$8.00

4" x 4"

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Band Yard Sign w/Name

$29.00
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Guard Yard Sign w/Name

$29.00
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TWHS Clear Stadium bag

$16.00

L 11”x W 6”x H 12” (approved for all TWHS Band/Guard events) 

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Spirit Signs

$5.00

Reversible with Band/Guard on each side. Perfect for cheering at football games and competitions. Signs fold to fit inside the clear stadium bag.

L 18”x W 11” 

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Guard
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Guard

PLEASE READ THE ITEM DESCRIPTIONS CAREFULLY TO SEE WHICH ITEMS ARE REQUIRED PURCHASES. In general a Guard member requires a Jacket, Pants and a Duffel Bag.  Band, not Guard, members are required to purchase the items found in the MERCHANDISE section. 

Please be aware that, even though the store checkout requests shipping information, Band and Guard merchandise will be made available for pickup after the master order has been received. ​
A special message from Stephanie Jenkins, TWHS Color Guard Chair 

Guard Fall Uniform

$185.40

This is the uniform required for all Fall Guard members.

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Volunteer
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Volunteer. Get Involved. Don't Miss a Moment!

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One of the best, most rewarding ways to be a part of the TWHS Band Family is to volunteer!
Not only does it give you a "front row seat" to your child's Band/Guard experience, it shows that you care about what's going on in their life. It takes a (large) village to keep everything running, and it could not be done without our fantastic volunteers.

​See below for an overview of some of the various volunteer areas. There are many, many ways to donate your time and talents. All are welcome!

A special message from Kelly Bonhomme, TWHS Band Pit Crew Chair
Pit Crew & Props  pitcrew@twhsband.org              
​Sign Up Here
The pit crew is responsible for loading, unloading, and staging band equipment at football games and marching band competitions. It also holds occasional workdays for prop construction, equipment storage, and other ad hoc events, usually on a weekend. The crew consists primarily of parent volunteers of band and guard members (not solely the percussion “Pit” band parents). All are welcome! 
Travel   travel@twhsband.org       
Sign Up Here

A special message from Brandy Damico​, TWHS Travel/Membership Chair.
Chaperones   chaperones@twhsband.org              
​Sign Up Here
- Moving a group of 300+ kids from school to stadium to performance and back requires lots of buses and lots of chaperones. It's a great way to get to know the kids and other parents! Chaperones are needed to ride the (school) buses to & from games, and (charter) buses to & from out-of-town contests. Game days can be Thursdays, Fridays, or Saturdays. Whether you can help out once a week or once a season, we'd love to have you "on board"!  
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Food Crew  foodcrew@twhsband.org
Sign Up Here
It takes a lot of effort to keep our 300+ band and guard members fueled up and ready to go! Feed the Band provides meals, beverages and snacks on game days and contest trips. Helping Feed the Band on game day afternoons is a great way to get to know the kids. (It's fun to hear them practice too!) Consider volunteering for a couple of hours, once a week or once a season. Even more opportunities are available during the contest trips. We'd love to have you join us!  

Lone Star Preview  lonestar@twhsband.org             
​Sign Up Here
The Lone Star Preview marching competition is an important regional event in mid-October hosted by the TWHS Band Boosters. All band families are asked and expected to contribute to this event in some way. Hundreds of volunteer hours are needed in order to make this event run smoothly and be successful! Lots of information is distributed in the weeks and months leading up to the event. Volunteer jobs large and small are available - there is something for everyone. Save the date!

A special message from Shana Eads, Lone Star Preview Co-Chair.
Uniforms  uniforms@twhsband.org             
​Sign Up Here
It takes many hands (and washing machines!) to keep our kids looking spiffy week after week. Consider donating an hour or two to help launder uniforms. During Summer Band, the Uniform Committee needs lots of help to fit and assign uniforms; on game days, they staff the uniform room before and after games, and are on hand at games and contests to make sure the band looks as perfect as possible. They also take care of the concert band attire. It's a great way to get to know the kids! Please consider helping out...many hands make light work!

Concessions  concessions@twhsband.org                         
Concessions Forms/Info

The Band staffs one of the big concessions stands at the Cynthia Woods Mitchell Pavilion at selected performances. Volunteering at the Pavilion is a great way to meet other parents and fans, hear some great music performances, and earn money that goes directly to your band student's account! Email us for the new performance schedule, which runs April - December. This is a fun group! Hope you can sign up and join us.
Hospitality  hospitality@twhsband.org 
​Sign Up Here
The Hospitality committee provides Directors' suppers during marching season and judges' refreshments for Region Band, as well as producing the Summer Band BBQ and refreshments for our annual Chamber Music Festival in April. Contact us for details on how you can help! All are welcome!
A special message from Kim Beale, TWHS Hospitality Committee Chair
Spirit  spirit@twhsband.org             
Sign Up Here
The Spirit Committee helps keep the kids hydrated and happy during summer band with popsicles every day at the end of practice.  Spirit also puts together the goodie bags and sports bags for contest trips filled with luggage tags, lip balm, pom-poms and more. And the year ends with our recognition of the amazing band and graduating seniors at the Band Banquet.  Help and donations are always needed, so please consider volunteering!

Other Band Areas looking for great Volunteers!

Color Guard             

Donations                 

Financials                            

Fundraisers                      

Medical                         

Merchandise                           
​
Totes             
     
colorguard@twhsband.org

donations@twhsband.org

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receivables@twhsband.org
​
​
fundraisers@twhsband.org

nurse@twhsband.org

merchandise@twhsband.org

tote@twhsband.org
Sign Up Here
​

Sign Up Here

Sign Up Here

Sign Up Here

Sign Up Here

Sign Up Here

​Sign Up Here
Food

Food

Food Crew
​​This form is required in order to provide students appropriate meals during away events.  
A special message from Becca Harrison and Dana Walker, TWHS Band Food Crew Chairs
The following form allows the band member to choose which meal they would like to receive when attending football game performances away from the TWHS campus. 
Game Day Meal Selection Form      
Student Dietary/OTC Form  ​
​Please Note: This form also appears in the FORMS section. If you filled it out there you do not need to fill it out here again. 
Forms

2021-2022 Band Forms

An important message from Mr. Witty, TWHS Band Director
A special message from Mr. Kyle Witty, TWHS Band Director
​TWHS Band Agreements
​​The following forms must all be completed by the Band Member, the Band Member's Parent, or both where indicated, before the Band Member may participate in any TWHS Band activities. 
​TWHS Band Handbook 
​​The following form must all be completed by the Band or Guard Member AND the Band or Guard Member's parent. Completing this form affirms your understanding of, and agreement to, the rules, policies, and procedures described therein. 
TWHS Band Handbook Signature Form - Parent & Student​
Complete this form to signify your agreement to the TWHS Band Handbook below.  

Download the 2021-2022 TWHS Band Handbook
 - English
​TWHS Band Booster Handbook 
​​The following document is prepared by the Band Booster Club to introduce Band Parents, and Band Members, to various activities surrounding the band program. 
Download the 2021-2022 TWHS Band Booster Handbook - English   
​​Download the ​2021-2022 TWHS Band Booster Handbook - Spanish 
Additional ​Required TWHS Band Agreements
​​The following forms must all be completed by the Band Member, the Band Member's Parent, or both where indicated, before the Band Member may participate in any TWHS Band activities. 
This form, to be filled out by both the Band student and parent, describes the grading policy used throughout the Band program including Major Grades, Quiz Grades, Daily Grades, Make-ups, and Late Work. By completing this form both the student and parent acknowledge they understand, and agree to, the grading policy. 
​TWHS Band Grading Policy  - Student / Parent
This form, to be filled out by the Band student, outlines the expectations the Band has of its members with regard to electronic media and in Exhibiting Leadership through Proper Digital Citizenship.
Social Media Contract - Student
This form, to be filled out by the parent, identifies any Dietary restrictions that must be adhered to and provides approval for the band Nurses to administer Over the Counter medications to your student. 
Student Dietary/OTC Form - Parent 
Texas UIL (University Interscholastic League) sets certain guidelines for how much time can be devoted to Marching Band practice and what activities are restricted. This form, to be filled out by the Band parent and student, acknowledges their understanding of the UIL restrictions and exceptions.
​UIL Agreement - Parent & Student
TWHS Guard Parents and Students ONLY!
​TWHS Guard Handbook 
​​The following form must all be completed by the Guard Member AND the Guard Member's parent. Completing this form affirms your understanding of, and agreement to, the rules, policies, and procedures described therein. PLEASE NOTE: Guard Members must complete BOTH the TWHS Band Handbook form above AND this Guard Handbook form. 
TWHS Guard Handbook Signature Form - Parent & Student​
Complete this form to signify your agreement to the TWHS Guard Handbook below.  
​
Download the 2021-2022 TWHS Guard Handbook
 - English
Physicals

Physicals

**PLEASE READ CAREFULLY**
SportsWare (CISD's Sports Medical Recording Software Service)

SportsWare is a medical information recording system designed for athletes.
If your son/daughter will be participating in Marching Band or Guard (or other CISD Club Sponsored Athletic Teams,) they are required to have a current account on SportsWare. SportsWare is the same program we used as last year.  Directors will be able to look up a student in Band/Guard members individually to determine if all medical paperwork has been completed.

If your student had an account on SportsWare last year, they DO NOT need to re-register this year. Returning parents should simply log in with the same email and password they used last year. 

Click here to navigate to the SportsWare web site: www.swol123.net 

Once you've navigated to the SportsWare web site follow the instructions below to log in: 
  • Instructions for EXISTING SportsWare account:  https://twhs.conroeisd.net/wp-content/uploads/sites/61/2017/06/Instructions-for-Existing-SportsWare-Account.pdf

  • instructions for NEW SportsWare Account:  https://twhs.conroeisd.net/wp-content/uploads/sites/61/2017/06/Instructions-for-NEW-SportsWare-Account.pdf 

GUARD PARENTS:  Please note, when filling out the SportsWare form select Band as the activity your student is participating in.

If you are creating a new account SportsWare will review your request and send you an email when they have approved your participation. 

After you log in to SportsWare all students must complete the Pre-Participation Forms and Medical History form. Please make note of your answers to questions 1 - 6 of the Medical History form as you will be required to complete additional steps if you answer "yes" to any of these questions. 

Please Note: If your student was in Athletics at McCullough Junior High last year you may use their Physical form for the 2021-2022 school year. However you will still need to complete a new SportsWare form for this year (using your account from last year.)


Physicals

ONLY students new to athletics, marching band, or other activities requiring a Pre-Participation exam, or any student who answered “Yes” to any of questions 1 - 6 on the SportsWare Medical History form will be required to complete the physician portion of the physical.  

​Any student with a valid physical from 2019-2020 school year will not be required to complete a new Pre-Participation Exam from a physician UNLESS they have answered “yes” to any of questions 1 - 6 on the SportsWare Medical History Form.  

If a student needs a Pre-Participation Examination from a physician, they may print the form below and take it with them to the physician.  **PLEASE DO NOT use last year’s forms.** The forms this year contain changes from the UIL and CISD.

2020 Medical History Form:  https://twhs.conroeisd.net/wp-content/uploads/sites/61/2017/06/Physical-Form-2020-21-5-12.pdf

PLEASE NOTE:
The only **hard copy** that you will turn in is the actual physical document IF your child needs to get a 2021-2022 physical.  All other forms must be completed ONLINE!!!
Summary

Summary

Thank you for taking part in our Virtual Open House. We hope this has been a simple and stress-free experience. If you feel there is something we could improve on we'd love to hear it. Please feel free to send an email to communications@twhsband.org with your comments. 

To recap, please make sure you have addressed all the following bullet points and please recall that the Open House is a TAX FREE event. Any purchases made after the Open House is over will be taxed normally as is required by law. 

  • Charms - Make sure you have updated your student's information and created a parent record for every household member you wish to receive band information and alerts. 

  • Financial Agreement/Deposit - Be sure you have read and signed the Financial Agreement and have paid your student's $100.00 deposit to secure their membership in the band.
 
  • Forms - Please make sure that all ALL of the forms including the Band Handbook and the Guard Handbook are filled out. Remember if it says Band it includes Guard for all of the forms.  The list of forms includes:
    • ​TWHS Marching Band/Guard Membership Financial Agreement
    • Game Day Meal Selection Form
    • ​TWHS Band Handbook Signature Form
    • TWHS Band Grading Policy ​
    • Social Media Contract ​
    • ​Student Dietary/OTC Form
    • UIL Agreement
    • TWHS Guard Handbook Signature Form (Guard Members Only)

  • ​Physicals - Be sure to review the information regarding physicals and sign up at SportsWare and fill out their forms. Color Guard members be sure to select 'Band' as the activity/sport. 

  • Merchandise Store - Make sure you have purchased the required Marching Shoes, and Gloves for your Band (not Guard) student. A garment bag, duffel bag, and CLEAR poncho are also required but you have the option to purchase them from other stores if you wish. Percussionists do not need to purchase gloves. 

  • Guard Store - Make sure you have purchase the required Jacket, Pants, and Duffel Bag for your Guard member. Stadium towels are optional. 

  • Spirit Wear - Optional items to consider include vehicle stickers, yard signs, clear stadium bag (required for Alamodome and other venues)

  • Volunteer - We encourage you to look through the many Volunteer areas.  There are many different opportunities to help out during Marching and Winter Guard Season.  Look around and see where you fit in, this is a great way to meet other parents and get to know the kids.  It is fun and fulfilling!!


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